Company Secretarial

Company Secretarial

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Company Secretarial

Company secretarial responsibilities are often overlooked, yet they play a vital role in your overall corporate compliance. Since April 6, 2008, there is no longer a legal requirement to appoint a specific person as your company secretary (unless explicitly stated in your articles of association). However, the mandatory company secretarial duties remain unchanged. It is crucial to ensure proper management of your company secretarial matters, as failure to do so can result in serious consequences – ranging from hefty fines to being struck off the company register, or even company director disqualification.

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Maintaining Statutory Registers

A company secretary is responsible for keeping the company’s statutory registers up-to-date. These include:

  • Register of members.
  • Register of people with significant control.
  • Register of directors and secretaries.
  • Register of directors’ residential addresses.

How we can help

  • Annual Confirmation Statement:
    We handle your annual confirmation statement filing with Companies House, including SIC code, capital details, and shareholder information.
  • Companies House Updates:
    We maintain and update information promptly, such as new share allocations, director changes, and other relevant details.
  • Registered Address Service:
    Protect your privacy with our alternative address service for public records.
  • Shareholder Communication:
    We manage announcements, share ownership, and transfers within your company.
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Filing requirements

Companies must comply with several filing requirements in order to remain compliant with Companies House:

  • Confirmation statement - Must be filed at least once a year to confirm the information held by Companies House is up to date.
  • Event based filing:  Any changes to the structure of the Company must be filed using the appropriate form as follows:
    • New appointments, resignations and changes to details, reportable within 14 days.
    • Change of address, reportable within 14 days.
    • Issue of new shares, reportable within one month.
    • Changes to share structure, reportable within 21 days.
    • Changes to the Person of significant control, reportable within 14 days.

Other reportable changes can happen and we can advise on these when making changes to the structure of your Company.

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